• Facilities officers oversee all activities inside a building, making sure that health and safety standards are met and arranging for repairs when needed. They usually report to the facilities manager and the two of them work together in tracking expenses and coordinating with external vendors.

• Fixing minor issues in appliances or arranging for repairs when needed

• Ensuring compliance with health and safety regulations

• Removing hazardous materials from all areas accessible to employees and guests

• Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)

• Check rooms and furniture to identify needs for repairs or renovations

• Restock office and kitchen supplies

• Design and oversee the schedule for cleaning and disinfecting the building

• Monitor activities that happen outside the building, such as proper waste disposal and recycling

• Fix minor malfunctions in office equipment

• Coordinate office and parking space allocation

• Keep track of regular and ad-hoc facility expenses

• Conduct market research and compare costs and benefits when evaluating new vendors

• Maintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)

• Research new services and appliances to facilitate operations

• Ensure compliance with health and safety regulations

Experience and skills

• 2 years work experience as a Facilities Officer or similar role

• Strong knowledge of facilities management operations

• Familiarity with office equipment and security systems

• Hands on experience with facilities management software is a plus

• Understanding of safety regulations in offices

• Well-organised

• Sound judgement and the ability to think quickly during emergencies

• Certifications Occupational Health and Safety

• Additional certification as a facility manager (CFM) will be a plus